Survive Your Next DOT Audit
Without the Panic.
Automate your Driver Qualification Files with AI. We track expirations, validate documents, and keep you 100% compliant so you never face a $16,000 violation.
Driver Qualification File Checklist
0/16 completeBased on 49 CFR Part 391 requirements.
Pre-Employment
Annual Requirements
Drug & Alcohol Testing
Conditional (If Applicable)
Tired of tracking this manually?
FleetCollect automates expiration tracking & alerts.
Automate Driver Compliance
Never miss an expiration again. We track medical cards, MVRs, and Clearinghouse queries for your entire fleet automatically.
Trusted by 500+ Fleets
Platform Ready
"I thought we had that on file."
That sentence costs fleets thousands. One missing medical card or an expired CDL is all it takes to fail a DOT audit. You can't manage compliance with sticky notes anymore.
"The peace of mind knowing we're compliant is worth every penny. We went through a mock audit last month and passed with flying colors thanks to FleetCollect."
Protect your fleet today:
Audit-Proof Your FleetAI Document Analysis
Upload a CDL or Medical Card, and our AI automatically extracts dates and driver details. No manual data entry.
Automated Expiration Alerts
Get notified 90, 60, and 30 days before a document expires via email and SMS. Never miss a renewal again.
Gap Analysis & Logic
We verify that you have all 18 required docs per 49 CFR Part 391, flagging missing items like annual MVRs instantly.
Are You Audit-Ready Right Now?
Use our free DQF Interactive Checklist below to see where you stand. It covers all 18 required documents per 49 CFR Part 391. If you can't check every box for every driver, you're at risk.
1. Missing or Expired Medical Examiner Certificate
DOT physicals must be renewed every 24 months (or sooner based on health conditions).
2. No Annual MVR Review
Motor vehicle records must be pulled and reviewed every 12 months for each driver.
3. Incomplete Employment Verification
Previous employers from the past 3 years must be contacted and documented.
4. Missing Clearinghouse Query
Pre-employment and annual queries are required for all CDL drivers.
5. Unsigned Driver Application
Applications must include the driver's signature and certification.
Frequently Asked Questions
How long do I need to keep driver qualification files?
Driver files must be retained for 3 years after employment ends. Drug and alcohol records have different retention periods (5 years for positive results).
What triggers a DOT audit?
Audits can be triggered by accidents, complaints, roadside inspections with violations, or random selection. Being audit-ready at all times is essential.
Can I keep electronic driver files?
Yes, electronic records are acceptable as long as they can be produced immediately upon request. FleetCollect stores all documents securely in the cloud.
What is the FMCSA Clearinghouse?
The Clearinghouse is a federal database that tracks drug and alcohol violations. Employers must query it before hiring and annually for all CDL drivers.
Pricing
Simple Pricing for Every Fleet Size
Start with a free trial. Scale when you're ready.
Basic
$6/month
1 driver
- Complete driver personnel file checklist
- Expiration tracking & alerts
- Driver self-service portal
- Document upload & storage
- Audit-ready reports
Bonus:
- Automated deadline alerts
All plans include a 7-day free trial. Cancel anytime.
Don't Wait for the Audit Letter.
Join fleets that never worry about DOT audits. FleetCollect handles the tracking so you can focus on the road.